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Suo Moto Disclosure u/s 4 of RTI Act, 2005

 

1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]

1.1.1 Name and address of the Organization

 

Embassy of India
Address: Embassy of India, 239, Ibrahim Abed El Aal Street, Hamra, Ras Beirut, Beirut
Tel: +961-1-735922
Fax: +961-1-741278 (Ambassador's Office),
+961-1-741283 (Chancery)
Working hours: From 9 AM to 5.30 PM, Monday to Friday, except official holidays
Submission of Visa, Passport & other documents: Between 9:15 AM to 12:15 PM on working days
Delivery of Visa, Passport & other documents: Between 4.00 PM and 5.15 PM on working days.
Emergency Helpline for Indian Nationals(24X7): +961-76860128 (Consular & Community Welfare Section)
Website: http://www.indianembassybeirut.gov.in
Facebook: FB/IndiaInLebanon
Twitter: Twitter/IndiaInLebanon

 

List of Holidays to be observed in Calendar Year 2022 :

 
 1.  Republic Day  January 26  Wednesday
 2.  Holi  March 18  Friday
 3.  Mahavir Jayanti  April 14  Thursday
 4.  Good Friday  April 15  Friday
 5.  Id-ul-Fitr*  May 03  Tuesday
 6.  Buddha Purnima  May 16  Monday
 7.  Id-ul-Zuha (Bakrid)*  July 10  Sunday
 8.  Muharram*  August 09  Tuesday
 9.  Independence Day  August 15  Monday
 10.  Janmashtami  August 19  Friday
 11.  Mahatma Gandhi's Birthday  October 02  Sunday
 12.  Dussehra  October 05  Wednesday
 13.  Milad-un-Nabi or Id-e-Milad*  October 09  Sunday
 14.  Diwali (Deepavali)  October 24  Monday
 15.  Guru Nanak's Birthday  November 08  Tuesday
 16.  Lebanese Independence Day  November 22  Tuesday
 17.  Christmas Day  December 25  Sunday

*Subject to sighting of the moon

 

1.1.2  Head of the Organization

H.E. Dr. Suhel Ajaz Khan, Ambassador of India to Lebanon


1.1.3  Vision, Mission and Key Objectives

Embassy of India, Beirut is a Mission of Government of India under the Ministry of External Affairs, New Delhi.

The vision of the Mission is to function within  the norms of India’s Foreign Policy formulated by the Ministry of External Affairs and its implementation to establish close and friendly Bilateral Diplomatic Relations with Lebanon.

The key objectives of the Mission is to provide all consular related assistance like providing passport, Overseas Citizen of India (OCI) ot the poeople of Indian Origin, consualr facilities to the Indian diaspora present in the Lebanon and VISA services to the Foreign Nationals to visit India.

 

1.1.4  Function and duties

Embassy funcitons within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.

The main function and duties of the Mission  is to provide consular assistance to Indian Diaspora and to establish close and friendly Bilateral Diplomatic Relations with Lebanon. The function of the Embassy , inter alia, include political and economic cooperation, trade and investement promotion, cutlural intraction, press and medica liaison with Lebanese side.

 

1.1.5 Organization Chart

Click Here


1.1.6 Any other details-the genesis, formation of the department and the HoDs from time to time as well as the Committees/Commissions constituted from time to time have been dealt.

India and Lebanon have historically enjoyed close and friendly realtions. India established diplomatic relations with Lebanon in 1954. Previous Ambassadors of India to Lebanon are as follows:

 

1. Nawab Ali Yavar Juung 1954-1958
2. Shri R.K. Nehru 1958-1960
3. Shri M.A. Hussain 1960-1962
4. Shri I.S. Chopra 1962-1965
5. Shri S. Sen 1965-1966
6. Shri Khub Chand 1966-1969
7. Shri A.K. Dar 1970-1973
8. Shri S.K. Singh 1974-1976
9. Dr. S.K. Sinha 1976-1978
10. Shri Y.R. Dhawan 1978-1981
11. Shri B.P. Aggarwal      1981-1984
12. Shri M. Venkataraman 1987-1989
13. Shri S.B. Singh 1989-1991
14. Shri S. Sivaswami 1991-1995
15. Shri Ajai Choudhry 1996-2001
16. Shri Nantu Sarkar 2001-2004
17. Smt. Nengcha Lhouvum 2005-2009
18. Shri Ravi Thapar 2009-2013
19. Ms. Anita Nayar 2013-2016
20. Shri Sanjiv Arora 2016-2019
21. Dr. Suhel Ajaz Khan 2019-till date

Shri G.S. Bhatia, Second Secretary as Charge d'Affaires from 27 November 1984 to 22 August 1985.

Shri J.S. Chawla, First Secretary as Charge d'Affaires from 23 August 1985 to 27 March 1987.

 

Embassy of India, Beirut has not constituted any Committees/Commissions from time to time.

 

1.2 Power and duties of its officers and employees [Section 4(1)(b)(ii)]

General Administrative powers are derived from IFS(PLCA) Rules, as amended from time to time. Financial Powers of the Officers of the Embassy of India have been detailed in the Delegated Financial Powers of the Government of India’s Representatives Abroad.

Other powers of the designated officials of the Embassy of India, Beirut are derived from the Allocation of Business Rules and from the Passport Act of India.

 

1.2.5 Work allocation

A work allocation is attached.

 

1.3 Procedure followed in decision making process [Section 4(1) (b) (iii)]

The guidelines for office procedures have been published by the  Government of India (GoI) includig our controlling Ministry i.e. Ministry of External Affairs (MEA) which encompasses those items of work that are frequently encountered by our officers. The Mission follows the Procedure as indicated in the Manual of Office Procedure for decision-making.

 

1.3.4 Time limit for taking a decision, if any

There is no established time limit for taking a decision, however, decisions are taken under the instructions and supervision of the HOM in a timely manner to dispose off all duties allocated to the  Mission.

 

1.3.5 Channel of supervision and accountability

As per organization chart.

 

1.4 Norms for discharge of functions [Section 4(1) (b) (iv)]

1.4.1 Nature of functions/services offered

(i) Visa, (ii) Consular (iii) Passport and (iv) OCI Card Services. For details, please click on Visa & Consular Services Tab of our website: http://www.indianembassybeirut.gov.in/


1.4.2 Norms/standards for functions/ service delivery.

Work allocation is done by the Ambassador outlining tasks and area of responsibilities of each personnel of Mission. Periodic checks and reviews are made by the controlling authorities to ensure smooth discharge of work.

 

1.4.3 Process by which these services can be accessed

For details, please click on Visa & Consular Services Tab of our website: http://www.indianembassybeirut.gov.in/

 

1.4.4  Time limit for achieving the targets

Mission follows the time limit set for each type of services as given below:

Please click here.

 

1.4.5 Process of redress of grievances

Please click here.

 

1.5 Rules, regulations, instructions manual and records for discharging functions [Section 4 (1) (b) (v)]

1. IFS PLCA (Pay, Leave and Compensatory Allowances) is already available in electronic format but only for official use. These Rules are applicable to the officers posted in Indian Missions and Posts abroad.

2. Financial Powers of Government of India’s representatives Abroad: (For official use only.)
3. Passport Manual (For official use only.)
4. Visa Manual (For official use only.)
5. Manuals on Office Procedures (For official use only)

 

1.5.3 Acts/Rules manuals etc.

Please click on E-Citizen/Tenders Tab of website https://mea.gov.in/

 

1.5.4 Transfer policy and transfer orders

Decisions  are taken by the Ministry of External Affairs.

 

1.6 Categories of documents held by authority under its control [Section 4(1) (b) (vi)]

The following documents are held by the Mission:

1. Classified and unclassified documents related to India’s external relations
2. Unclassified documents including Joint statements, declarations, Agreements and MOUs.
3. Passport and Consular services application forms and related circulars
4. Telephone List of Indian Missions in other countries and of the Ministry of External Affairs.

 

1.7 Boards, Councils, Committees and other Bodies constituted as part of the Pubglic Authority [Section 4(1) (b) (viii)]

Embassy of India, Beirut is not part of any Boards, Council and Committee  etc. under its purview/jurisdiction.

 

1.8 Directory of officers and employees [Section 4(1) (b) (ix)]

Please click here.

 

1.9 Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)]

Please click here.

 

1.10 Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)]

 

Central Public Information Officer (CPIO):

Mr. Gopal Prasad, Attache (Admin/Culture)/DDO
Address: Embassy of India, 239, Ibrahim Abed El Aal Street, Hamra, Ras Beirut, Beirut
Telephone: +961-1735922 Fax: +961-1741283
E-mail: adm.beirut@mea.gov.in

 

Appellate Authority:

Shri Sandeep Grover, Second Secretary
Address: Embassy of India, 239, Ibrahim Abed El Aal Street, Hamra, Ras Beirut, Beirut
Telephone: +961-1-741236 Fax: +961-1741278
E-mail: hoc.beirut@mea.gov.in

 

1.11 No. of employees against whom Disciplinary action has been proposed/take (Section 4(2))

No Minor penalty or major penalty proceedings is pending against any Officers of the Indian Embassy in Beirut.

 

1.12  Programmes to advance understanding of RTI (Section 26)

All Employees of the Mission are always sensitized about the the RTI Act 2005 since its enactment.  

 

1.12.3 Training of CPIO/APIO

An online workshop on RTI conducted by the Ministry of External Affairs on 27.07.2021 was attended by the CPIO and APIO including other concerned officials posted in the Mission.

 

1.12.4 Update & publish guidelines on RTI by the Public Authorities concerned

Right to Information Act 2005 mandates timely response to citizen requests for government information.

It may be noted that information provided under the Right to Information Act is available to citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.) More information, including the full text of the Act, is available at http://rti.gov.in.

The Government of India (Department of Post) has launched the e-IPO (Electronic Indian Postal Order) service to facilitate purchase of Indian Postal order electronically for paying RTI fee/cost of information on-line through e-Post Office Portal (https:/www.epostoffice.gov.in) of the Department of Posts. The detailed instructions for using the e-IPO service for payment of RTI fee on-line are contained in DOP&T OM No. 1/44/2009-IR dated March 22, 2013. The facility of e-IPO has been extended to 176 Indian Missions/Posts abroad also vide Department of Personnel & Training OM NO 1/44/2009-IR dated October 7, 2013. Department of Posts has extended the eIPO service to Indian citizens residing in India also w.e.f. February 13, 2014 vide OM No. 1/44/2009-IR dated 13th February 2014. The RTI applicants may, therefore, pay the RTI fee, also on-line using the said e-IPO service, for seeking information from Ministries/Departments in India as well as from Indian Missions abroad.

The RTI applicant is required to register on the website to create his/her profile. Then he/she has to select the Ministry/Department as well as from Indian Missions/Posts from whom he/she desires to seek information under the RTI Act. The eIPO can be used for making payment of fee to seek information from the Ministry/Department or Indian Missions/Posts. A print out of the eIPO is required to be attached with the RTI application sent in hard copy. In case RTI application is filed electronically, the eIPO should be enclosed as attachment.

It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the “concerned public authority”. Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy. Where the information required obviously does not pertain to the Embassy, the application may be addressed to the concerned PIO directly.

Contact details of officers for addressing applications under Right to Information Act, 2005, in Embassy of India, Beirut are as follows:-

 

Appellate Authority:

Shri Sandeep Grover
Second Secretary
Telephone: +961-1-1741236Fax: +961-1741278
E-mail: hoc.beirut@mea.gov.in

 

Central Public Information Officer (CPIO):

Mr. Gopal Prasad
Attache (Admin/Culture)/DDO
Telephone: +961-1-735922Fax: +961-1741283
E-mail: adm.beirut@mea.gov.in

 

1.13 Transfer policy and transfer orders [F No. 1/6/2011 – IR dt. 15.4.2013]

Decisions are taken the Ministry of External Affairs.

 

2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1) (b) (xi)]

Please click here.

 

2.2 Foreign and domestic tours (F.No.1/8/2012 – IR dt.11.9.2012)

2.2.1 Budget

As per Local Tour Budget Head of the Mission

Please click here.

 

2.2.2 Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department (a) Places visited, (b) The period of visit, (c) The number of members in the official delegation, (d) Exenditure on the visit

 

Visits from Ministry of External Affairs to Lebanon:

(i) Mr. Amar Sinha, then Secretary (Economic Relations), Ministry of External Affairs visited Lebanon in May, 2017.

(ii) Mr. T.S. Tirumurti, Secretary (Economic Relations), MEA, visited Lebanon in May, 2019.

Domestic Tour as per Local Tour Budget Head of the Mission.

Please click here.

 

2.2.3 Information related to procurments- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/services being procured, (c) The works contracts concluded – in any such combination of the abcove and, (d) The rate/rates and the total amount at which such procurment or works contract is to be executed.
 

Please click here.

 

2.3 Manner of execution of subsidy programme [Section 4(i) (b) (xii)]

Embassy of India does not have any subsidy programme.

 

2.4 Discretionary and non-discretionary grants [F. No..1/6/2011-IR dt. 15.04.2013]

Embassy of  India has no discretionary and non-discretionarey garnts.

 

2.5 Particulars of recipients of concessions, permits of authorizations granted by thepublic authority [Section 4(1) (b) (xiii)]

No concessations/permits are granted by the Embassy of India, Beirut.

 

2.6 CAG & PAC paras [F No. 1/6/2011 – IR dt. 15.04.21013]

As per information available in the Mission, no CAG and PAC para specifically pertaining to Embassy of India, Beirut is pending.

 

3.1 Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1) (b) (vii) [F No 1/6/2011 – IR dt. 15.04.2013]

 

3.1.1 Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

 

3.1.2 Arrangements for consultation with or representation by – (a) Members of the public in policy formulation/policy implementation, (b) Day & time allotted for visitors, (c) Contact details of Information & Facilitation Counter (IFC) to provide publication frequently sought y RTI applicants

 

Embassy of India functions within  the norms of India’s Foreign Policy formulated by the Ministry of External Affairs. Policy is implementated by the Embassy of under the guidance and supervision of the Ambassador.

To access relevant rules, acts, forms and oher  documents, please click on E-Citizen/Tenders Tab of website https://mea.gov.in/

Apart from above, all policy decisions taken by the Government of India can be accessed from links available under Links to India Tab of our website https://www.indianembassybeirut.gov.in

Also, all policy decisions, government welfare schemes, activities, functions and other related information can be accessed by regularly visiting our website  https://www.indianembassybeirut.gov.in and also by regularly following our social media account of Twitter India In Lebanon and by following our Facebook account India In Lebanon, Embassy of India, Beirut

 

3.1.3 Public – private partnerships (PPP)- Details of Special Purpose Vehicle (SPV), if any
3.1.4 Public -private partnerships (PPP) – Detailed project reports (DPRs)
3.1.5 Public-private partnerships (PPP)-Concession agreements.
3.1.6 Public-private partnerships (PPP) – Operation and maintenance manuals
3.1.7 Public-private partnerships (PPP) – Other documents generated as part of the implementation of the PPP
3.1.8 Public-private partnerships (PPP) – Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
3.1.9 Public-private partnerships (PPP) – Information relating to outputs and outcomes
3.1.10 Public-private partnerships (PPP) – The Process of the selection of the private sector party (concessionaire etc.)
3.1.11 Public-private partnerships (PPP) – All payment made under the PPP project.

Embassy of India, Beirut is not part of any Public Private Partnership (PPP) for Special Purpose Vehicle (SPV) or others.

 

3.2 Are the details of policies/decisions, which affect public, informed to them [Section 4(1) (c)]

All policy decisions taken by the Government of India can be accessed from links available under Links to India Tab of our website https://www.indianembassybeirut.gov.in

Also, all policy decisions, government welfare schemes, activities, functions and other related information can be accessed by regularly visiting our website  https://www.indianembassybeirut.gov.in and also by regularly following our social media account of Twitter India In Lebanon and by following our Facebook account India In Lebanon, Embassy of India, Beirut

 

3.3 Dissemination of information widely and in such form and manner which is easily accessible to the publicn [Section 4(3)]

 

3.3.1 Use of the most effective means of communication – Internet (website)

By regularly visiting our website https://www.indianembassybeirut.gov.in which is updated  regularly for information related to all policy decisions taken by the Government of India, Government welfare schemes, activities, functions and other related information and also by regularly following our social media account of Twitter Twitter/IndiaInLebanon and by following our Facebook account FB/IndiaInLebanon.

 

3.4 Form of accessibility of information manual/handbook [Section 4(1)(b)]

Full text of the Act is also available  at https://rti.gov.in

To access relevant manual/handbook and oher documents, please click on E-Citizen/Tenders Tab of website https://mea.gov.in/

 

3.4.1 Infromation manual / handbook available in Electronic format

RTI Act 2005 can be downloaded by clicking on the Tab About the Embassy of our website  https://www.indianembassybeirut.gov.in in English and Hindi Languages.

Full text of the Act is also available  at https://rti.gov.in
 

3.4.2 Information manual/handbook available in Printed format

RTI Act 2005 is available in printed format.

 

3.5 Whether information manual / handbook available free of cost

3.5.1 List of materials available Free of cost
NIL

 

3.5.2 List of materials available at a reasonable cost of the medium

RTI Act 2005 in both English and Hindi language is available in printed format.

 

4.1 Langauage in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]

4.1.1 English

RTI Act 2005 in English language is available in printed format.

 

4.1.2 Vernacular/Local Language

RTI Act 2005 in Hindi language is available in printed format.

 

4.2 When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]

Manuals/Handbooks are updated from time to time by relevant Department of Government of India.

 

4.3 Information available in electronic form [Section 4(1)(b)(xiv)]

The Embassy’s website https://www.indianembassybeirut.gov.in has the required information.

 

4.4 Particulars of facilities available to citizen for obtaining information [Section 4(1) (b) (xv)]

The Embassy’s website https://www.indianembassybeirut.gov.in has the required information.

 

4.5 Such other information as may prescribed under Section 4(i) (b) (xvii)

4.5.1 Grievance redressal mechanisim

Please click here

 

4.5.2 Details of applications received under RTI and information provided

2016

2017

2018

2019

2020

2021

 

4.5.3 List of completed schemes/projects/Programmes

The following Quick Impact Projects (QIP) have been completed:

(i) Provision of Generator set at Burghuz village in South Lebanon.
(ii) Upgradation of Sardar Patel Complex for sports and Culture at Kawkaba village in South Lebanon.
(iii) Renovation of Mahatma Gandhi Park at Eblel Saqi municipality in South Lebanon.
(iv) Provision of Hanger for New Garbage Dump & Garbage Pressing Machine at the Kafar Chouba Village, South Lebanon.
(v) Constution and Furnishing of Red Cross Building in Chebaa village, South Lebanon.

 

4.5.4 List of schemes/projects/programme underway

The following Quick Impact Projects (QIP) are underway:
(i) Construction of a Reception Cabin in Mrusti Al Shouf
(ii) Support for reforestation of one hectare by planting 800 small seedlings (one year old) in Shouf Biosphere Rereseve

 

4.5.5 Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract.

Please click here for current contracts.

 

4.5.6 Annual Report

Please click here.

 

4.5.7 Frequently Asked Question (FAQs)

Please click here.

 

4.5.8 Any other information such as – (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the (d) Performance against benchmarks set in the Citizen’s Charter
Citizen Charter – Click here.


4.6 Receipt & Disposal of RTI applictions & appeals [F.No 1/6/2011-IR dt. 15.04.2013]

4.6.1 Details of applications received and disposed

2016

2017

2018

2019

2020

2021


4.6.2 Details of appeals received and orders issued

No Appeal was received during last 5 years and hence, no order was issued.


4.7 Replies to questions asked in the parliament [Section 4(1)(d)(2)]

4.7.1 Details of questions asked and replies given.

There is no parliament question asked directly to our Mission. However, Mission provides inputs to all parliament questions pertaiing to our Mission in timely manner.

 

5.1 Such other information as may be prescribed [F.No.1/2/2016-IR dt.17.8.2016, F No.1/6/2011-IR dt.15.4.2013]


5.1.1 Name & details of – (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015
 

(a) Current CPIOs & FAAs

Appellate Authority:

Shri Sandeep Grover
Second Secretary
Telephone: +961-1-1741236Fax: +961-1741278
E-mail: hoc.beirut@mea.gov.in

 

Central Public Information Officer (CPIO):

Mr. Gopal Prasad
Attache (Admin/Culture)/DDO
Telephone: +961-1-735922Fax: +961-1741283
E-mail: adm.beirut@mea.gov.in

 

(b) Earlier CPIO & FAAs from 1.1.2015

Please click here.

 

5.1.2 Details of third party audit of voluntary disclosure – (a) Dates of audit carried out, (b) Report of the audit carried out.

Third Party Audit of Voluntary Disclosure was carried out by Sushma Swaraj Institure of Foreign Service, New Delhi (SSIFS).  Please click here for Audit Report for the year 2020-21.

 

 

 

 

5.1.3 Appointment of Nodal Officers not below the rank of Joint Secretary/Additional HoD – (a) Date of appointment, (b) Name & Designation of the officers

Not applicable.

 

5.1.4 Consultancy committee of key stake holders for advice on suo-motu disclosure (a) Dates from which constituted, (b) Name & Designation of the officers

Mission always consults Ministry of External Affairs, New Delhi for advice on sou-moto disclosure of information.

 

5.1.5 Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI – (a) Dates from which constituted, (b) Name & Designation of the Officers

NIL

 

6.1 Item/information disclosed so that public have minimum resort to use RTI Act to obtain information

6.1.1 Item/information disclosed so that public have minimum resort to use of RTI Act to obtain information

All item/information disclosed as per OM No. 1/6/2011-IR dated 15.04.2013 on the subject of suo moto disclosure under Section 4 of RTI Act, 2005.

 

6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievancves, Ministry of Personnel, Publ

 

6.2.1 Whether STQC certification obtained and its validity
No

 

6.2.2 Does the website show the certificate on the Website?
No

 

                                                                                    ******

 

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